This text hereby means that TNEXT OFFICE HAZIR VE SANAL OFİS HİZMETLERİ TİCARET LİMİTED ŞİRKETİ (“TNEXT OFFICE”) sent me commercial electronic messages and other messages in accordance with the relevant laws within the scope of the Law on the Regulation of Electronic Commerce 6563, and that my contact information stated below was obtained for these purposes, and Messages will be sent to me via my preferred channel; that my contact information may be shared with third parties for the above-mentioned purposes in accordance with the legal principles regarding the processing of my contact information by taking the necessary measures to protect their privacy, and that it will be processed in other ways specified in the law, that I can always change my communication preferences or stop the communication by using my right to refuse this communication permission, which I have given without giving any reason, and in all other related matters, informed/informed by the explanations herein and/or my contract; SMS/short message, automatic call, telephone call, social call, social media, social media and social services, including the sending of a newsletter, survey applications made within the scope of various information, promotion, advertisement, promotion, sales and marketing activities regarding the products and services offered by TNEXT OFFICE. It includes my consent to sending commercial electronic messages and other messages to me through the communication channels I prefer below, among the media and online advertising networks, e-mail/mail, and other electronic communication tools channels.
This clarification text has been prepared by TNEXT OFFICE as data controller within the scope of Article 10 of the Law on Protection of Personal Data No. 6698 and the Communiqué on the Procedures and Principles to be Complied with in Fulfilling the Obligation to Clarify.
Images are recorded and recorded by means of the security camera located in the entrance doors, building exterior, cafeteria, visitor waiting hall, parking lot, security booth, and floor corridors in our service building, in order to ensure the security of the building.
The personal data in question is processed automatically based on the legal grounds of “obligatory for the data controller to fulfill his legal obligations” in Article 5 of the Law and “obligatory data processing for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject”.
The personal data in question may be transferred to the judicial authorities or the relevant law enforcement authorities upon request to resolve legal disputes or in accordance with the relevant legislation.
Your requests within the scope of Article 11 of the Law, which regulates the rights of the person concerned, are sent to Merdivenköy Mah. Dikyol Sk. No:2 İç Kapı No:179 Kadıköy/ İstanbul in writing or via your registered e-mail address to info[at]tnextoffice.com.
3.1. Processing of Personal Data of Data Owners
Personal data obtained during your visit to our website may be processed by the Company, as the data controller, in accordance with the Law on the Protection of Personal Data No. 6698 (“ Law ”) within the scope described below.
3.1.1 Purpose of Processing Your Personal Data
Your personal data obtained from your visit to our website may be processed by the Company in accordance with Articles 5 and 6 of the Law for the purposes listed below:
3.1.2 The Parties and Purpose of Transfer of Your Personal Data
Your personal data obtained due to your visit to our website may be transferred to our business partners, suppliers, legally authorized public institutions, and private individuals in line with the personal data processing conditions and purposes specified in Articles 8 and 9 of the KVK Law, in line with the purposes of processing your personal data.
3.1.3 Collection Method and Legal Reason for Your Personal Data
Any information that makes your identity specific or identifiable is “personal data ”. Within the scope of your visit to our website, your personal data is collected through cookies, which are technical communication files, due to your visit to our website in accordance with the data processing conditions in the Law.
3.1.4 Rights of Data Subjects
As a personal data owner, we declare that you have the following rights in accordance with Article 11 of the Law:
Your applications for your rights are listed above, at Merdivenköy Mah. Dikyol Sk. No:2 Interior Door No:179 Kadıköy / İstanbul You can fill in the TNEXT OFFICE Company Data Owner Application Form and send it to our Company. Depending on the nature of your request, your applications will be concluded free of charge as soon as possible and within thirty days at the latest; however, if the transaction requires an additional cost, you may be charged a fee according to the tariff to be determined by the Personal Data Protection Board.
Your consent is applied to the following areas:
What is a cookie?
Cookies are small text files used to store small information. Cookies are stored on your device when the website is loaded in your browser. These cookies allow us to keep the website working properly, make the website more secure, provide a better user experience and analyze how the website is performing and what is working and where it needs improvement.
Third-party cookies used on our websites are mainly used to see how the website performs, how you interact with our website, to keep our services secure, to serve ads relevant to you and to provide you with a better service all over. user experience and helps speed up your future interactions with our website.
Cookies are small text files that are stored on your device or network server via browsers by the websites you visit.
The main purposes of using cookies on our website are listed below:
– To improve the services offered to you by increasing the functionality and performance of the website,
– To improve the Website and to offer new features on the Website and to customize the features offered according to your preferences;
– To ensure the legal and commercial security of the Website, you and our Company.
3.1.7 What type of cookies do we use?
Like most online services, our website uses first- and third-party cookies for a number of purposes. First-party cookies are mostly necessary for the website to function properly and they do not collect any of your personally identifiable data. Basic: Some cookies are necessary for you to experience the full functionality of our site. They allow us to maintain user sessions and prevent security threats. They do not collect or store personal information. For example, these cookies allow you to log in to your account and add items to your cart and pay securely.
Statistics: These cookies include the number of visitors to the website, the number of unique visitors, which pages of the website are visited, the source of the visit, etc. It stores such information. This data helps us analyze and analyze how well the website is performing. place to be improved.
Marketing: Our website advertises. These cookies are used to personalize the ads we show you in a way that is meaningful to you. These cookies also help us track the efficiency of these advertising campaigns.
The information stored in these cookies may also be used by third-party ad providers to show you ads on other websites in the browser.
Functional: These are cookies that help some non-essential functions on our website. These functions include embedding content such as videos or sharing website content on social media platforms.
Preferences: These cookies help us save your settings and determine your browsing preferences, such as language preferences, so that you have a better and more efficient experience on future visits to the website.
Cookies used and what they are used for:
The policy is published on the Company website at www.tnextoffice.com and made available to the relevant persons upon the request of personal data owners.
You can find detailed information on the processing of your personal data on our Company’s www.tnextoffice.com KVKK POLICY page.
4 PERSONAL DATA PROTECTION AND PROCESSING POLICY
4.1 Purpose of the Policy
Within the scope of the Law No. 6698 on the Protection of Personal Data (“Law”)
As TNEXT OFFICE HAZIR VE VIRTUAL OFİS HİZMETLERİ TİCARET LİMİTED ŞİRKETİ (“TNEXT OFFICE”), processing and protecting personal data in accordance with the law is among our top priorities. We follow the same priority in all our planning and business activities. In this context, in accordance with Article 10 of the Law, to enlighten you; In order to inform you of all the administrative and technical measures we will implement within the scope of processing and protection of personal data, we submit this Personal Data Processing and Protection Policy to your information.
This Policy determines the processing conditions of personal data and sets out the principles adopted by the Company in the processing of personal data. In this context, the Policy; It covers all personal data processing activities carried out by the company within the scope of the Law, all personal data processed and the owners of this data.
It refers to the consent on a particular subject, based on information and expressed with free will.
Making it anonymous:
It means making personal data incapable of being associated with an identified or identifiable natural person under any circumstances, even by matching with other data.
It refers to the real person whose personal data is processed.
Personal Data Protection Law
It refers to any information relating to an identified or identifiable natural person.
Processing of personal data:
Obtaining, recording, storing, preserving, changing, rearranging, disclosing, transferring, taking over, making available, classifying or using personal data in whole or in part by automatic or non-automatic means provided that it is a part of any data recording system. It refers to all kinds of operations performed on the data, such as blocking.
Personal Data Protection Law (‘KVKK’):
Although subject to this Policy, Law No. 6698 of 24 March 2016 published in the Official Gazette dated 7 April 2016 and numbered 29677
Personal Data Protection Board
Personal Data Protection Authority
The natural or legal person who processes personal data on behalf of the data controller based on the authority given by him.
Data logging system:
The registration system in which personal data is processed and structured according to certain criteria
The natural or legal person who determines the purposes and means of processing personal data and is responsible for the establishment and management of the data recording system
Special categories of personal data:
Data on race, ethnicity, political thought, philosophical belief, religion, sect or other beliefs, membership in associations, foundations or trade unions, health, sexual life, criminal convictions and security measures, and biometric and genetic data.
4.4 Enforcement of the Policy
This Policy, issued by TNEXT OFFICE, has been made public. In case of conflict with the legislation in force, especially the Law, and the regulations included in this Policy, the provisions of the legislation shall apply.
TNEXT OFFICE reserves the right to make changes in the Policy in line with legal regulations. You can access the current version of the Policy on the TNEXT OFFICE (www.tnextoffice.com) website.
4.2. Information on Personal Data Processing Activities Conducted by the Firm
4.2.1 Data Subjects
Data subjects within the scope of the policy are all natural persons, other than company employees, whose personal data are processed by TNEXT OFFICE.
The categories of data subjects specified in the policy are specified for general information sharing purposes. The fact that the data owner does not fall under any of these categories does not remove the data owner’s qualification as specified in the Law.
4.2.2 Purposes of Processing Personal Data
220.127.116.11 Carrying out the necessary work by the relevant units and executing the business processes in order to benefit the persons concerned from the products and services offered by the Company:
18.104.22.168 Planning and executing company human resources policies and processes:
22.214.171.124 For the realization of the commercial activities carried out by the company, the necessary work is carried out by the relevant business units and the related business processes are carried out:
126.96.36.199 Planning and executing the activities necessary to recommend and promote the products and services offered by the company to the relevant persons by customizing them according to their tastes, usage habits and needs:
188.8.131.52 Planning and executing the Firm’s commercial and/or business strategies:
Managing relations with business partners.
184.108.40.206 Ensuring the legal, technical and commercial occupational safety of the Company and the persons who have a business relationship with the Company:
4.2.3 Categories of Personal Data
Personal data categorized by the company are processed in accordance with the personal data processing conditions in the Law and relevant legislation:
TNEXT OFFICE, regarding the processing of personal data in accordance with Article 4 of the Law; engages in the processing of personal data in a limited and measured manner, in accordance with the law and honesty, accurately and, when necessary, for up-to-date, specific, clear and legitimate purposes. The company retains personal data for as long as required by law or for the purpose of processing personal data.
5.1 Principles Regarding the Processing of Personal Data
The company is to enlighten the data owners in accordance with Article 10 of the KVK Law, and in cases where consent is required, the company processes this personal data based on the principles set forth below, by requesting their consent.
5.1.1 Processing of Data in Compliance with Law and Integrity
TNEXT OFFICE acts in accordance with the principles brought by legal regulations and the general rule of trust and honesty in the processing of personal data. In accordance with the principle of compliance with the rule of integrity, the Company considers the interests and reasonable expectations of the data subjects while trying to achieve its goals in data processing.
5.1.2 Ensuring Personal Data Are Accurate and Up-to-Date When Necessary
Keeping personal data accurate and up-to-date is necessary for the Company to protect the fundamental rights and freedoms of the person concerned. The Company has an active duty of care to ensure that personal data is accurate and up-to-date when necessary. For this reason, all communication channels are open for the Company to keep the information of the data owner accurate and up-to-date.
5.1.3 Processing of Data for Specific, Explicit and Legitimate Purposes
The company clearly and precisely determines the purpose of processing personal data, which is legitimate and lawful. It processes personal data in connection with the commercial activity it carries out and as necessary for these.
5.1.4 Relevance, Limited and Constraint of the Data for the Purpose for which they are Processed
Company; processes personal data within the scope of the purposes related to its field of activity and necessary for the conduct of its business. For this reason, it processes personal data in a way that is suitable for the realization of the determined purposes and avoids the processing of personal data that is not related to the realization of the purpose or is not needed.
5.1.5 Retention of Data for the Period Envisioned in the Related Legislation or Required for the Purpose of Processing
The company retains personal data only for as long as required by the relevant legislation or for the purpose for which they are processed. In this context; first of all, it determines whether a period is foreseen for the storage of personal data in the relevant legislation, if a period is determined, it acts in accordance with this period, and if a period is not determined, it stores the personal data for the period required for the purpose for which they are processed. Personal data is deleted, destroyed or anonymized by the Company after the disappearance of the purpose of personal data processing or the expiry of the period stipulated in the legislation.
5.2 Conditions Regarding the Processing of Personal Data
In case of existence of at least one of the personal data processing conditions in Article 5 of the Law, your personal data is processed by the Company.
5.2.1 Explicit consent of the personal data owner
One of the conditions for the processing of personal data is the explicit consent of the owner. The explicit consent of the personal data owner should be disclosed on a specific subject, based on information and with free will.
In order to process personal data based on the explicit consent of the personal data owner, explicit consent is obtained from the customers, potential customers and visitors with the relevant methods.
5.2.2 Explicitly foreseeing personal data processing activities in laws
The personal data of the data owner can be processed in accordance with the law without the explicit consent of the data owner, if it is expressly stipulated in the law.
5.2.3 Inability to obtain the explicit consent of the person due to actual impossibility
The personal data of the data owner may be processed if it is necessary to process the personal data of the person who is unable to express his or her consent due to actual impossibility or whose consent will not be valid, in order to protect the life or physical integrity of himself or another person.
5.2.4 Personal data is directly related to the conclusion or performance of a contract
It is possible to process personal data if it is necessary to process the personal data of the parties to the contract, provided that it is directly related to the establishment or performance of a contract.
5.2.5 TNEXT OFFICE’s fulfillment of its legal obligation
Personal data of the data subject can be processed if it is necessary to fulfill its legal obligations as TNEXT OFFICE data controller.
5.2.6 Making the personal data of the data subject public
If the data owner has made his personal data public by himself, the relevant personal data may be processed.
5.2.7 Data processing is mandatory for the establishment or protection of a right
If data processing is necessary for the establishment, exercise or protection of a right, the personal data of the data owner may be processed.
5.2.8 Data processing is mandatory for the legitimate interest of TNEXT OFFICE
Provided that it does not harm the fundamental rights and freedoms of the personal data owner, the personal data of the data owner may be processed if data processing is necessary for the legitimate interests of TNEXT OFFICE.
5.3 Processing of Private Personal Data
TNEXT OFFICE strictly complies with the regulations stipulated in the KVK Law in the processing of personal data determined as “special quality” by the KVK Law.
By the company; Special categories of personal data are processed in the following cases, provided that adequate measures to be determined by the KVK Board are taken:
5.4. Transfer of Personal Data
The company can transfer the personal data and sensitive personal data of the data owner to third parties in the country or abroad by taking the necessary security measures in line with the personal data processing purposes in accordance with the law. Accordingly, the company acts in accordance with the regulations stipulated in Article 8 of the KVK Law.
5.4.1 Transfer of personal data to third parties in the country
Your personal data can be transferred by TNEXT OFFICE if at least one of the data processing conditions included in Articles 5 and 6 of the Law and explained under Title 3 of this Policy are present and provided that it complies with the basic principles regarding data processing conditions.
5.4.2 Transfer of personal data to third parties abroad
TNEXT OFFICE may transfer the personal data and sensitive personal data of the personal data owner to third parties abroad, in the presence of at least one of the data processing conditions explained under Title 3 of this Policy and by taking the necessary security measures. Personal data by the company; To foreign countries declared to have sufficient protection by the KVK Board (“Foreign Country with Sufficient Protection”) or to foreign countries where the data controllers in Turkey and the relevant foreign country undertake an adequate protection in writing and where the permission of the KVK Board is available in case of insufficient protection. (“Foreign Country of Data Controller Undertaking Adequate Protection”) is transferred. In this regard, TNEXT OFFICE acts in accordance with the regulations stipulated in Article 9 of the KVK Law.
5.4.3 Third parties to whom personal data are transferred and the purposes for which they are transferred
TNEXT OFFICE can transfer data to the parties categorized in the table below, within the scope of the general principles of the law and the data processing conditions in Articles 8 and 9.
TNEXT OFFICE shares limited shares with outsourced services that are necessary for the continuity of our company’s business processes.
Official institutions and organizations
TNEXT OFFICE shares limited to fulfilling its legal obligations.
Legally authorized private legal persons
TNEXT OFFICE shares shares limited to the purpose requested by private law persons within its legal authority.
6.1 Rights of the personal data owner:
In case the personal data is not obtained directly from the data owner; By the company (1) within a reasonable period of time after the personal data is obtained, (2) during the first communication in case the personal data is to be used for communication with the data owner, (3) at the latest, if the personal data is to be transferred, for the first time at the latest. At the time of transfer, activities regarding the disclosure of data owners are carried out.
6.2 Cases where the personal data owner cannot assert his rights:
Personal data owners cannot claim their rights listed in 5.1 in these matters, since the following cases are excluded from the scope of the KVK Law in accordance with Article 28 of the KVK Law:
28.2 of the KVK Law. pursuant to article; In the cases listed below, personal data owners cannot claim their other rights listed in 5.1, except for the right to demand the compensation of the damage:
Although it has been processed in accordance with the provisions of the relevant law as regulated in Article 138 of the Turkish Penal Code and Article 7 of the KVK Law, personal data is deleted or destroyed upon the decision of the Company or upon the request of the personal data owner, in case the reasons requiring processing are eliminated. or anonymized. In this context, the Company takes the necessary technical and administrative measures within the Company in order to fulfill its related obligation; has developed the necessary working mechanisms in this regard; trains, assigns and raises awareness of the relevant business units in order to comply with these obligations.
Contact us to forward all your questions, applications and opinions regarding the Personal Data Protection Policy!